Accounts & Administrative Assistant (Part Time) Job at aeis llc, South Plainfield, NJ

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  • aeis llc
  • South Plainfield, NJ

Job Description

Position Overview

We are seeking a motivated and detail-orientedAccounts & Administrative Assistant to join our finance team for a hands-on internship opportunity. This college-level position is ideal for students pursuing a degree in Accounting Finance or a related field who want to gain practical experience in bookkeeping financial reporting and day-to-day accounting operations. The intern will work closely with experienced team members receive mentorship and develop foundational skills in a professional accounting environment.

This internship offers valuable exposure to real-world accounting processes including month-end close support financial reporting and accounts payable/receivable tasks while building proficiency with industry-standard tools like QuickBooks and Excel.

Key Responsibilities

The Accounting Intern will support the accounting team with the following duties (training and supervision provided):

  • Perform data entry and maintenance in QuickBooks Excel and internal software systems
  • Assist with check processing and preparation of daily bank deposits
  • Support bank and account reconciliations
  • Help organize and file accounting documents (physical and digital)
  • Input budget information into QuickBooks
  • Prepare and update monthly reports including Profit & Loss statements customer aging reports check registers and budget vs. actual comparisons
  • Assist with accounts receivable follow-up (e.g. contacting customers regarding past-due balances)
  • Support Accounts Payable processes: invoice entry payment processing and vendor/subcontractor documentation
  • Contribute to monthly accounting close procedures and year-end preparation tasks
  • Perform general office duties as needed (filing scanning copying and answering phones)

Learning Outcomes

Interns will gain practical experience in full-cycle bookkeeping financial statement preparation and accounting software proficiency skills highly valued in entry-level accounting roles.

Qualifications & Requirements

  • Currently enrolled in an accredited college or university pursuing a Bachelors degree in Accounting Finance Business Administration or a related field.
  • Strong interest in accounting and a desire to learn professional bookkeeping practices
  • Basic familiarity with Microsoft Excel and QuickBooks (or willingness to learn quickly)
  • Fast and accurate data entry skills with strong attention to detail
  • Excellent organizational skills and ability to manage multiple tasks
  • Professional communication skills (written and verbal)
  • Reliable motivated and able to work both independently and as part of a team

Preferred Qualifications

  • Completion of introductory Accounting or Financial Accounting coursework
  • Microsoft Office certification (Word Excel) is a plus
  • Prior office or customer service experience is helpful but not required

This is a great opportunity for a driven student looking to build a strong foundation for a future career in accounting. Successful interns may have the opportunity to extend their internship or transition into a part-time role.

Required Experience:

Junior IC

Job Tags

Part time, For subcontractor, Internship, Work at office

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