Job Description

: We are looking for a skilled Office Assistant who is, above all, an organized and competent professional with phenomenal communication skills. You will be comfortable dealing with people and able to carry out administrative duties with accuracy and speed. As the Office Assistant, you will undertake a variety of day-to-day office and clerical tasks. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities. The goal is to ensure that office operations are efficient and add maximum value to the organization. Responsibilities

• Follow office workflow procedures to ensure maximum efficiency
• Maintain files and records with effective filing systems
• Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)
• Greet and assist visitors when they arrive at the office
• Deal with customer complaints or issues
• Monitor office supplies inventory and place orders
• Assist in client relationship management

Requirements and skills

• Proven experience in a similar role desired
• Experience in customer service will be a plus
• Knowledge of office management systems and procedures
• Outstanding knowledge of MS Office, “back-office” and a willingness to learn new software
• Working knowledge of office equipment
• Excellent communication and interpersonal skills
• Organized with the ability to prioritize and multi-task
• Reliable with patience and professionalism
• Associate's/College degree; BS/Ba in business administration or relevant field a plus

A good Office Assistant will have excellent time management skills as they will set and maintain schedules for required projects/clients. Organization and flexibility are also important skills to have as they are necessary every day. Excellent communication skills, both verbal and written, are required due to the amount of interaction they have with various employees and vendors. An Office Assistant interacts with various employees in almost every department. They will report directly to the General Manager and will be expected to perform in an exceptionally organized and timely manner.

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