Job Description

Shipping Desk Clerk

Position Summary:
The Shipping Desk Clerk is responsible for coordinating outbound shipments, verifying shipping documentation, maintaining shipping records, and ensuring all loads are processed accurately and efficiently.

Key Responsibilities:

• Review and process daily shipment orders.
• Ensure all required documentation is received before releasing materials for shipment.
• Maintain and distribute daily shipping schedules to warehouse personnel.
• Check in drivers and verify required documentation, including:
• Pickup number
• Valid driver’s license
• Completed driver information form
• Destination information
• Truck and trailer details
• Record driver arrival and departure times.
• Obtain driver signatures on shipping logs.
• Verify shipment information against scheduling records.
• Prepare and distribute load documentation to warehouse personnel.
• Coordinate loading locations and direct drivers accordingly.
• Maintain organized shipment files and records.
• Generate and process Bills of Lading (BOLs) after loading is complete.
• Verify shipment details before releasing paperwork, including:
• Pickup number
• Destination
• Shipment weight
• Quantity
• Purchase order numbers
• Product information
• Shipment dates
• Print and distribute required copies of shipping documents.
• Scan and distribute completed shipment paperwork to appropriate departments.
• Maintain accurate daily logs and shipment records.
• Process rejected shipments according to company procedures.
• Ensure all documentation is completed accurately with no unauthorized alterations.

Qualifications:

• Strong attention to detail and accuracy.
• Excellent organizational and recordkeeping skills.
• Ability to work effectively with drivers, warehouse personnel, and office staff.
• Proficient with computers, scanners, and standard office software.
• Ability to manage multiple tasks in a fast-paced shipping environment.
• Previous shipping, logistics, transportation, warehouse administration, or dispatch experience preferred.

Work Environment:

• Office environment within a warehouse or distribution facility.
• Frequent interaction with drivers and warehouse personnel.
• Fast-paced environment requiring strong communication and multitasking abilities.

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